whiteboard settings

Enabling Internal and External Microsoft Whiteboard Access

Last Updated on December 7, 2022 by GrahamWalsh

One of the excellent features of the Microsoft Whiteboard, is being able collaborate and share ideas. This is even better when you can work outside your organisation. The feature is now rolling out which was under Feature ID 66759 on the public Microsoft Roadmap. In that case, you must enable external Microsoft Whiteboard access.

Full official documentation is available here.

To enable this, you must first set this up on SharePoint Online to allow the use of Fluid Components. To enable this, log into SharePoint Online with PowerShell and run the command below to enable it. However, I would ensure your SharePoint PowerShell is up to date. I had to remove and re-install to get the latest cmdlets.

Uninstall-Module -Name Microsoft.Online.SharePoint.PowerShell -AllVersions

Install-Module Microsoft.Online.SharePoint.PowerShell -AllowClobber -Force

Update-Module -Name Microsoft.Online.SharePoint.PowerShell

Once you have the correct/latest version installed, you can then connect.

Connect-SPOService -url https://*org-name*-admin.sharepoint.com

Set-SPOTenant -IsWBFluidEnabled $true
Set-SPOTenant -AllowAnonymousMeetingParticipantsToAccessWhiteboards On

By default, AllowAnonymousMeetingParticipantsToAccessWhiteboard is set to Unspecified.

Once the PowerShell commands have been run, it can take up to 60 minutes for it to replicate. Whilst that is happening, you can head to the Office 365 Admin Center and enable OneDrive for Microsoft Whiteboard. Just search for Whiteboard at the top and then check the box at the bottom and then click Save.

Setting up OneDrive for Microsoft Whiteboard

And that is all there is to enabling internal and external access for Microsoft Whiteboard in your Microsoft Teams meetings.

Once you’ve set that, the Microsoft Teams Rooms will be able to access the Whiteboards during a meeting. Full reference at the Microsoft Learn site.

Any comments, let me know below.

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