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Microsoft Teams Room Licensing Overview

Last Updated on January 25, 2023 by GrahamWalsh

In September 2022, Microsoft introduced some new licensing options for Microsoft Teams Rooms. So here is an overview on the features you get with each license type. This post will get updated as more new features are added/changed.

Licensing Overview

Here’s a look at each license and the cost of each type. A Microsoft Teams Room is classified as a Microsoft Teams Room on Windows or Android or a Microsoft Surface Hub.

Microsoft Teams Rooms Basic License – $0

That’s right, nothing to pay. A basic room license is free. For up to twenty-five devices within your tenant. This is a fantastic way to get started and testing Microsoft Teams Room. You can have a mix of free basic licenses and paid ones in your tenant at the same time. You may as well claim your free licenses.

Microsoft Teams Rooms Standard License – $15 per room / per month

This license is no longer available for new customers. However, if you already have these in your tenant, you can carry on buying them. It was the original license for Microsoft Teams Rooms and has most of the features but may not get some of the new AI features.

Microsoft Teams Rooms Pro License – $40 per room / per month

This is the newest license available to purchase and you must use this license if you exceed your basic room license capacity and never had Standard licenses before. With the Pro license, you also get access to the Premium Pro Portal which is really designed to assist and manage Windows devices. Android support is coming most likely in the first half of 2023.

Microsoft Teams Room Pro Portal

Microsoft Teams Room Premium – $50 per room / per month

This license was for the Microsoft Teams Room Premium portal, where Microsoft would manage your rooms for you. This service is no longer available, so you default to the Pro license now and work with a partner if required for the management element.

What about user licenses?

The use of personal licenses is not allowed on meeting devices. People have been using these licenses, but from 1st July 2023, anyone signing in with a user license will be blocked and a basic/standard/pro license must be applied to the device, so you’ll need to setup a new resource mailbox.

Microsoft Teams Rooms – Android – Features

BasicStandardPro
Dual Display Monitors
Auto Answer Calls
Start Video Automatically
Enable Touchscreen Controls
Show Meeting Names
Show Chat Bubbles
Bluetooth for Proximity Join
Room Remote Control
Max Room Occupancy Notifications
Allow Room to Initiate Whiteboard
Extend Room Reservation
Direct Guest Join
IntelliFrame (coming soon)
Default Layout
Large Gallery View Layout
Together Mode Layout
Front Row Layout (coming soon)
Teams Panel License included
Teams Phone
Microsoft Azure P1 license included
Microsoft Intune licenses included
Reboot devices from Teams Admin Center
Automatic devices from Teams Admin Center
OEM Updates
Remote Sign in / Out
Android Device Configurations
Device Alerts
Device analytics – health and utilization
Device Detail View
Device Health Details
Device Tags
Graph APIs
Allow pairing of external occupancy sensors
Microsoft Teams Room on Android Feature set

Microsoft Teams Rooms – Windows – Features

BasicStandardPro
Join Live Events as Presenter
Automatic Screen Sharing
Show Meeting Names
Leave meetings automatically
Enable end-to-end call encryption
Direct Guest Join
Dual Monitor Mode
Bluetooth for Proximity Join
Room Remote Control
Coordinated Meetings
Content Camera
IntelliFrame
Default Layout
Large Gallery
Together Mode
Front Row
Turn On/Off PTZ Controls
Turn On/Off Cortana Controls
Teams Panel License included
Teams Phone License included
Skype for Business License included
Microsoft Azure P1 license included
Microsoft Intune licenses included
Reboot devices from Teams Admin Center
Device Alerts
Device analytics – health and utilization
Device Detail View
Device Health Details
Device Tags
Graph APIs
Allow pairing of external occupancy sensors
Microsoft Teams Room on Windows Feature set

Conclusion

You can see that you get a lot of features with the basic license, but there are many features where you’ll want to have a Pro license. As new features get rolled out for devices, I shall update the table.

References

To see the official documentation, the device licensing is here and the Teams Admin Center features are here.

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